Research Assistant NYU Family Health Centers

Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes nine primary care sites, 33 school-based health centers and dental clinics, four day care centers, the nation's largest dental residency program, and New York State's largest behavioral health program. The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. Learn more about Family Health Centers at NYU Langone .
Position Summary:
We have an exciting opportunity to join our team as a Research Associate.

In this role, the successful candidate works as part of a team to initiate and manage research studies within the Family Health Centers at NYU Langone, especially those that come from the Clinical Directors Network. Ensure the accurate execution of research protocols in accordance with Good Clinical Practices, HIPPA, federal regulation and GCP guidelines, and required obligations to patient/subject, Principal Investigator, research team and the sponsor. Directly interface with patients/subjects and the Principal Investigator in support of the research studies.
Job Responsibilities:

  • Thorough knowledge of research study, study rationale, study subject, and procedures associated with the study;
  • Performs pre-screening and screening of potential patients/subjects for eligibility to a clinical study. This may include gathering information from the medical record, physician referral, advertisement and directly scheduling a visit to evaluate the patient/subject;
  • Assist with the informed consent process and ensure that the patient/subject fully understands what is required of them throughout the study;
  • Review all the elements of the screening process with the Principal Investigator that being: inclusion/exclusion criteria, completed informed consent, documentation of the event and the patient/subject willingness to participate in the study;
  • Collaborate with various personnel that may be involved in assisting with specific aspects in the study;
  • Interact with patient/subject and families in a courteous and professional manner. Be consistent and regularly follow through with your patient/subjects reminding them of visits and compliance;
  • Demonstrate knowledge of policies and procedures of the host institution where the study is being conducted and the regulatory requirements such as IRB and other approvals if necessary;
  • Utilize available resources and established procedures to identify problems for quick resolution;
  • Conduct study visits, obtain and document information within the time frame specified;
  • Monitor any outward effects or issues regarding patient/subject safety and report this to the Principal Investigator, Physician and Clinical Nurse;
  • Schedule, and follow up on all tests, labs, procedures, exam, and treatment
  • Write template-defined progress notes that reflect study procedures;
  • Responsible for developing in conjunction with the team recruitment strategies (i.e., analysis of annual numbers of new consults, seek out protocols for the available patient population);
  • Maintain complete, accurate subject charts, case report forms, enrollment logs, and hospital records from patient screening through final follow-up;
  • Record, update, edit and maintain confidential information onto paperwork or web-based forms in a neat, accurate and timely manner and ensure subsequent data collection as required;
  • Coordinate sharing of data with Clinical Directors Network using appropriate procedures;
  • As applicable, oversee the submission of necessary documents required by the NYU Institutional Board (IRB), NYU Office of Clinical Trials and any other appropriate parties in order to obtain approval to conduct human subjects research (e.g., ensures the update and submission of necessary documents and/or forms to appropriate destination). Might prepare, audit and submit monthly enrollment statistics to the Office of Clinical Trials, and provides other information in timely manner, as necessary.
  • Respond to requests in a timely manner, give/receive correct information, encourage required dialogue/follow-through;
  • Secure accurate signatures and forward documents and/or forms to appropriate destination.
  • Maintains files in an organized and up-to-date manner in order to facilitate their retrieval and maintains copies of all required on-going documentation and forms for the files;
  • Collect, prepare, ship, and/or store biological materials using universal precautions;
  • Environmental training is provided for the proper handling and collection of biological substances and the packaging and shipment of samples;
  • Employee must also complete Standard Precautions and required IRB/HIPPA tutorial;
  • May complete assessments on study subjects/patients per protocol (with proper training); continue to follow-through with items and patients as part of research study;
  • May orient and train clerical staff regarding many aspects of carrying out the initial patient screening and subject recruitment protocol; scheduling of initial visits and other essential duties;
  • May (if proper training has occurred) perform EKG and or take vital signs;
  • May be required to travel to study initiation (that is, where sponsor teaches protocol to PI and CRC).
  • Data entry for assigned protocol
  • Attendance at research meetings, and at Data and Safety Monitoring Committee meetings
  • Respond to all comments issued as part of routine monitoring visits in a timely manner.

Minimum Qualifications:
To qualify you must have a Bachelors degree plus three years related experience or equivalent combination of education and experience.
Clinical Research Coordinator (CRC) Certification is preferred 
Excellent interpersonal, writing and verbal communication skills.
Must be able to work and make decisions independently.
Must be able to use PC for analysis and correspondence.
Qualified candidates must be able to effectively communicate with all levels of the organization. 
Qualified candidates must be able to effectively communicate with all levels of the organization. 

Family Health Centers at NYU Langone network provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. Family Health Centers at NYU Langone is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view Family Health Centers at NYU Langone's EEO policies, please click here . Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here .

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